5 Productivity Tips for Business

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productivity tips

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It’s not enough to dream of success. It’s not even enough to set goals.
The only way to truly achieve your dreams and build the business you’re meant to build is to sit down and just do it.
And that’s where many of us…well, fail is a strong word. But it’s the doing that trips us up more times than not.
We overbook our calendars until today’s to-dos become next week’s past dues. We procrastinate on the things that are important while attending to things that are merely “nice to do.” And sometimes we simply take on too much—even when we know better.
The answer? Embrace these five productivity hacks that top coaches use to get more done in less time.

5 productivity tips

One Touch

Save yourself a ton of time by handling each piece of incoming information once. Whether it’s catalog in the mail, an email, a file over Skype, or anything else, touch it once and deal with it.

This could mean you:

  • Delete it.
  • Work on it.
  • Forward it.
  • Reply to it.
  • Delete it.
  • Print it.
  • File it.
  • Copy it.
  • Delegate it.
  • Delete it.

The less you handle each thing that comes up and the faster you get them off your plate, the more productive you’ll be.

You’ll find you desk will be uncluttered, your file cabinet fuller, and your computer desktop devoid of stray icons.

The only snag might be when you get something and you’re not sure what to do with it. Should you reply right away or wait until tomorrow? Should you print it and file the paper, or file it electronically? Decisions, decisions! In this case, make a decision and stick with it. File it if you think you’ll need it again. Make a note to deal with it tomorrow, then archive it. Or forward it to someone else to make a decision. You get the picture. Touch it once, and keep moving on.


The older I get the more I realize multi-tasking is impossible. You cannot efficiently create a new program while you’re simultaneously surfing Instagram, keeping an eye on the kids, and answering the phone every time it rings.

Instead, use your calendar to block time off for important tasks, then turn everything else off so you can focus. No phone, no Instagram, no kids or husbands or neighbors or pets demanding “just a minute” of your time. Tune everything out, and you’ll find your work getting done much faster.

Rituals and Habits and Routines

Develop consistent ways of doing everything! You have a morning ritual (wake up, brush your teeth, meditate, work out, shower, and start your workday), evening ritual (meditate, set your goals for the next day, and hit the sack), weekend ritual (sleep late, weed the lawn, watch a movie, visit your parents), and many others. 

The problem is, if you’re not careful with your rituals, they can turn into productivity killers. Is checking Facebook or email a part of your morning ritual? Is turning on Skype a part of your at work ritual? Distractions such as these can turn even your best intentions into hours of wasted time. 

Take a good look at your rituals. What are you doing that you should not be—or that should be moved to another part of your day? Make your rituals more efficient and you’ll automatically get more done.

Add new rituals to make your life easier. What can you turn into a routine to make it more efficient?

To Do Lists Work

Those that are pro to do lists like me - advocate for the ease, organization and reminder that you get from to do lists.  Writing tasks down makes them impossible to forget. And checking things off your list is a great feeling of accomplishment. 

The con, the dark side of to do lists is that it can take up too much time to manage. And the guilt when you leave things undone.  

The key to managing a to do list is to prioritize. My daily to do list has the top 3 things that must get done that day and I keep a master list of all the tasks that are needed to complete a project. You create a master list once - do not add anything to it and pick the important tasks that need to get done on a weekly and daily basis. 

Make separate lists for home, work, personal, family...whatever makes sense for you. Just write everything down that you know you need to do. Everything! Get it out of your head and onto paper.

To be really productive, don’t do anything that’s not on your list. Binging TV isn’t on the list, is it? So don’t turn the TV on. Surfing the Instagram isn’t on your list, is it? So get off of Instagram! Stick to the list. You’ll get a lot done.

How do you handle the guilt if something stays on your list for awhile? Either that to do isn’t something you really need to do, in which case you can cross it off and forget about it, or it’s the only thing you need do—which makes for a very short list. Make it a priority and do nothing else until you complete that one item off your list. Guilt doesn't help. 

Your Calendar is Your Friend

Get realistic with your time. Print a weekly calendar and fill in everything you need to get done on a daily basis. Block off time for your day-to-day client calls, client work, administrative tasks, meals and breaks, appointments - all your commitments. Now add in all you existing projects. What's left?

Schedule everything, personal appointments, downtime, self-care. Use your calendar as the tool it was meant to be. Make it a habit to block off time for everything and you’ll never again over-promise or over-commit.

Learn to Let Go

Finally learn to let go - You do not have to do everything in your business. You can (and should) hand off those low-level tasks to someone else. Hire a VA to create your documents and manage your calendar. Let your tech support person manage your blog and email. Turn over your bookkeeping to an accountant. The time you free up will allow you to work on what’s truly important—and that only you can do.

Managing your time and turning up your productivity is not something that comes naturally to most people but when you learn to master this skill, you’ll find your business grows right along with you.




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